Smart Board

In essence, Smart Boards are a special type of  interactive touch-sensitive white boards that can be used to collaborate and communicate with students in the classroom, with faculty or staff in conference rooms, with colleagues over the Internet, or just about anywhere that has electricity and an outlet to plug in a Smart Board, a computer and, if you really want to benefit from the Smart Board's capabilities, a projector as well. A Smart Board can be used to enhance pedagogy and increase clarity and degree of detail through presentations. The Smart Board and computer can be used with or without a projector, however, in order to take full advantage of the Smart Board, a projector is recommended. If you choose to use the projector, you have the added functionality of pressing on the touch-sensitive surface of the board to access and control any point-and click software or product on your machine. These include but are not limited to Internet browsers like IE and Netscape, E-mail programs like Outlook Express, Netscape, Eudora and Pegasus, and Office Suite Programs like Microsoft Office, WordPerfect Office and Star Office Suites, as well as multimedia applications. The Smart Board software allows the user to save, print, and e-mail their presentation to others or to keep it as a record in the Smart Notebook. The Smart Board can be used as both an electronic whiteboard (without a projector), a product that is used to save dry-erase marker notes to a computer or an interactive whiteboard (with a projector) which is a product that can be used to show the computer screen and interact with that information.

Presentations can be saved in the Smart Board format, or as PDF, JPEG, or HTML formats. The Smart Board software is royalty free to anyone who wants to use it, all they have to do is download it here. A word of caution. The three choices to download are between 11 and 17 MB. It is recommended you have a broadband connection in order to download one of these in a timely manner.

Users can import most applications into the Smart Notebook and edit them on the board with the Smart Pen Tray pens. Microsoft NetMeeting can also be used to interactively conference over the Internet or Intranet and edit and change the documents throughout the document.

If you use the Smart Board that is located in Graves 201, it should already be connected to computer GR201-01. If you are standing in the front of the classroom facing the back, the computer is located directly to the right of the projector.

There is even a technical assistance line you can call to the right of the board, next to the fire extinguisher in the front of the classroom if you need any help or have questions about the Smart Board, projector, or any other technology you might be using within the classroom. Trust me, support would rather help you now than later after something gets broken. They are here to assist and are extremely nice, so don't hesitate to call!*


Getting Started

1. After the computer (push the middle-top button on the front of the desktop computer) and projector (push the red button in the back) are powered up, you more than likely will need to use the focus and zoom features on the projector. The picture will probably be very fuzzy. These buttons are located at the top left of the projector if you are facing it like this.

The Smart Board software will automatically load at the startup and your screen should look like this.

However, if it doesn't, no worries. Just click on the Smart Notebook 2.2 icon on the desktop.


2. Now, the most important step of this whole process is to calibrate the software. I can't emphasize this enough, and it only takes a few seconds to do. If the board is not calibrated, you will become extremely frustrated because you won't be able to write or use the mouse like you normally do. I know this from experience! Once the projector is showing clearly on the board, go to the computer screen and single-click on the icon with the blue screen at the bottom right. This icon is located in the task bar at the bottom right of the screen.

3. Once you have clicked on the icon you will want to choose "Orient Board", and click on that. Don't worry about the "Pen Tray Settings" or "Select Boards" tabs. They should already be working correctly.

4. Another popup box will emerge that is entitled "Pick the Orientation Precision". You can choose "Quick", "Standard", or "Fine". Standard works well and is recommended but if you are in a hurry, "Quick" will work well too.

5. Position yourself next to the board like you will be presenting. Press your finger to the board in the middle of the red + on the board. After completing this step, the software will move to the next red +, press on that, etc. Keep going until there are no more red + symbols.

6.  Once completed, close the popup box and the board will be calibrated correctly. You are now ready to begin your presentation!


Please remember that after calibrating the software with the projector and the board, if any of the equipment gets moved accidentally or turned off, etc. you will have to recalibrate the board in order for it work correctly again. However, this is very quickly done so don't worry!




Using the Interactive Whiteboard

You can communicate and work together in many ways by using the Smart Board. You can write with the colored markers located in the Pen Tray, use your finger as a mouse, or use the the interactive keyboard. You can go between the mouse and the interactive keyboard by pressing either button. These buttons are located on the right-hand side of the pen tray. If you need to double-click, tap your finger twice quickly on the Board. You can also right click by pressing the "right mouse" button in the Pen Tray. After clicking on the board, be patient, it sometimes takes a few extra seconds for the right-click menu to appear.

If you want to write on the board, pickup a stylus from the Pen Tray and write over any part of a displayed image.


When you put the stylus back in the pen tray, the mouse cursor will reappear on screen. However, if you want to save your document with the new material written on it you must first save it BEFORE putting the stylus back in the pen tray or all of your work will disappear. If you want to erase your work, just pick up the eraser on the left-hand side of the Pen Tray.

While you are writing on screen a box like this will appear. This are the buttons you will use to either save or print.

a. Click the camera button if you would like to save the written notes AND the application background.
b. Click the area capture button/middle icon if you would like to save a selected area of your notes. Then drag your finger over the selected area.
c. Click the print button if you would like to send the notes and application background to the printer.

If you would like to edit your notes, then go back to your Notebook window by clicking on it. It should be open in the taskbar at the bottom of the screen.


Using PowerPoint with Smart Board

1. First, you need to have the Notebook program open.

2. Next, open your PowerPoint presentation.

3. Go to View, Slide Show.

4. Use this toolbar to move forward and backwards through your PowerPoint presentation.

5. If you would like to make additions or explanations in PowerPoint, pick-up a stylus and write over the slide show.  Remember, DO NOT return the stylus to the pen tray until you have saved your work!

6. You can save directly into PowerPoint or into Notebook. Press the middle button on the toolbar and a popup menu will appear. Note: On this particular thumbnail some of the options are grayed out because there was nothing edited on the PowerPoint slide.

7. To save into Notebook, choose Smart Notebook from the options or if you would like to save into PowerPoint choose File, Save from the File menu.


Collaborating over the Internet using Windows NetMeeting

You will easily be able to collaborate with colleagues and others that are located at other areas by using Windows NetMeeting. (Click on the link to download the software if needed). If you are using a computer in Graves 201,Windows NetMeeting is already loaded on the system. Just go to Start-Programs-Accessories-Communications-NetMeeting. NetMeeting allows users to work interactively with others. All users will be able to create, update, cut and paste, and drag and drop along with other features that are compatible with Windows and all in real-time. You can also give presentations remotely using PowerPoint and write over the presentation as well. Everyone at the remote locations will be able to see your work. After completing the meeting or presentation the work can be saved to your hard drive, floppy disc, rewritable compact disc, etc.

Using the Recorder

Smart Recorder comes packaged with the software included in the Smart Board. The Smart Recorder allows the user to record everything written to the Smart Board which includes both audio and visual applications. After saving the finished document by using the recorder, anyone who has Windows Media Player can play back the recording. It can be played back just like you can play a movie on a VCR. Entire lessons can be recorded and played back for students to use and teachers to learn from. The recorder uses the Audio Video Interleave (avi) format to record. These files can be quite large so it is recommended that you eliminate large graphics from the background and animations. You can also reduce the screen resolution (right click the desktop-properties-settings-screen resolution) by changing the screen resolution to a smaller number. (Choose less and not more on the slider). To reduce the file size you can also record on a lower video-quality setting. Open the record setting by clicking on the Smart Board icon in the bottom right corner of the taskbar and by choosing recorder.